Job Details<\/p>\n\n\n\n
Functional Title: Supply Chain Management Officer<\/strong><\/p>\n\n\n\n Responsibility Level\/Grade: Officer<\/strong><\/p>\n\n\n\n Department\/Project: Program Support<\/strong><\/p>\n\n\n\n Workstation: Central Office with frequent field visits<\/strong><\/p>\n\n\n\n Incumbent Name: Vacant<\/strong><\/p>\n\n\n\n Supervisor\/Principal Evaluator\/Title: Manager Level (TBD)<\/strong><\/p>\n\n\n\n Deadline: 26th January 2024<\/strong><\/p>\n\n\n\n Number of Vacancies: 1<\/strong><\/p>\n\n\n\n BACKGROUND<\/strong><\/p>\n\n\n\n CARE Nepal is a not-for profit organization that works across the spectrum of humanitarian action and long-term development programs to address gender-based violence, women and girls\u2019 leadership and voice, inclusive governance, sexual & reproductive health, livelihoods, food and nutrition security, disaster risk reduction, and climate change. It draws on its global experience to address the underlying causes of poverty and social injustice, with a distinct focus on the most marginalized and vulnerable women and adolescent girls. It works in partnerships with state agencies, donors, NGOs, civil society organizations, research institutes, private sectors, and also closely collaborates with community members. It currently has presence in all seven provinces of Nepal.<\/p>\n\n\n\n The Mother and Child Wellbeing Partnership Program (MCWPP) in Nepal will be implemented in Sudurpaschim, Karnali, Lumbini, and Madhesh Provinces, targeting six districts with high rates of poverty, poor health and nutrition outcomes, and high rates of food and nutrition insecurity. The MCWPP aims to improve the wellbeing of children and their mothers in targeted districts of Nepal. Activities aim to strengthen the health system; improve care and feeding practices; increase household food security; promote food safety and hygiene; and promote women\u2019s empowerment and leadership.<\/p>\n\n\n\n JOB SUMMARY<\/strong><\/p>\n\n\n\n The incumbent is responsible for the timely procurement of quality goods and services. The incumbent is required to develop and maintain professional relationships with all vendors and establish and maintain adequate communication channels between CARE Nepal CO, MCWPP teams, field offices, program partners, and vendors. Incumbent will prepare reports of procurement plan & and lease commitments, deliver goods and services promptly to ensure smooth program implementation, and ensure compliance with donors and CARE USA procurement policies and procedures and its requirements relating to procurement.<\/p>\n\n\n\n The Incumbent will work closely with MCWPP team leader and other staff to deliver his\/her responsibility. The incumbent is responsible for the procurement and logistics of MCWPP related supplies, health equipment, WASH materials, agriculture and nutrition related items, and supports the timely dispatch. The person will also assists in all other logistic functions, internal controls, and resource management to the team. The incumbent is responsible for clearing the goods from the Nepal Customs office.<\/p>\n\n\n\n The employee shall fully comply with CARE policies and procedures and should be accountable for it.<\/p>\n\n\n\n RESPONSIBILITIES AND TASKS:<\/strong><\/p>\n\n\n\n Procurement of goods and services in conformity with CARE procurement manual and donor rules and regulations.<\/strong><\/p>\n\n\n\n \u2022 Procurement of utilities, goods, supplies, and services and formalizes payment of all invoices against its supply.<\/p>\n\n\n\n \u2022 Ensure adherence to CARE policies and procedures as well as donor regulations and local laws for procurement of requisite services or goods transparently and ethically.<\/p>\n\n\n\n \u2022 Prepare requests for quotation (RFQ) to be sent to vendors.<\/p>\n\n\n\n \u2022 Review and analyze quotations and prepare summary bid analysis (SBA)<\/p>\n\n\n\n \u2022 Prepare purchase orders (PO) for approval (including those for consultant agreements)<\/p>\n\n\n\n \u2022 Obtain general quotations for preparation of annual budgeting whenever required.<\/p>\n\n\n\n \u2022 Negotiate the best deal for CARE with vendors including goods and service providers, hotels and other similar business, and maintain good relations with vendors\/manufacturers.<\/p>\n\n\n\n \u2022 Review active orders and coordinates and communicates with all internal departments and vendors on purchase related requirements and appropriate delivery schedule.<\/p>\n\n\n\n \u2022 Conduct Market Survey for procurement of Goods and services as and when required.<\/p>\n\n\n\n \u2022 Extract vendor information, procurement status report, consolidated purchase requisition and purchase orders<\/p>\n\n\n\n \u2022 Maintain filing of complete procurement documents including PR, PO, GRN, and all correspondence related to procurement.<\/p>\n\n\n\n \u2022 Keeping track of the payment after the files are sent to finance.<\/p>\n\n\n\n Prepare a database of all the rates currently charged by the contractors and vendors which could be referred to at the time the services are required.<\/strong><\/p>\n\n\n\n \u2022 Maintain complete and accurate procurement master files (including purchase requisition, quotation, purchase order, and procurement-related documents)<\/p>\n\n\n\n \u2022 Initiate and negotiate the hiring of private vehicles and other transport services as and when required.<\/p>\n\n\n\n Identify and determine vendors for the supply of various goods and services.<\/strong><\/p>\n\n\n\n \u2022 Prepare vendor set-up form and send it to the procurement committee for approval.<\/p>\n\n\n\n \u2022 Coordinating with the SSC Supplier Maintenance team for vendor setup and modification.<\/p>\n\n\n\n \u2022 Support in the Annual Vendor Review every year.<\/p>\n\n\n\n \u2022 Identify and determine the best quality goods\/products and service-delivering vendors for supply and delivery of goods, repair and maintenance, and similar activities.<\/p>\n\n\n\n \u2022 Update and maintain vendor’s detailed information with classification of products and services.<\/p>\n\n\n\n \u2022 Obtain performance feedback about the consultant from the requester \/budget holder in the prescribed format and maintain a copy in the procurement.<\/p>\n\n\n\n \u2022 Maintain filing of complete procurement documents including PR, PO, GRN, and all correspondence related to procurement.<\/p>\n\n\n\n Logistic<\/strong><\/p>\n\n\n\n \u2022 Identify requirements and establish and maintain all logistical infrastructures for administration and operations.<\/p>\n\n\n\n \u2022 Identify and analyze procurement and transport requirements.<\/p>\n\n\n\n \u2022 Take responsibility for the movement of all goods and equipment to ensure efficient and timely delivery.<\/p>\n\n\n\n \u2022 Maintaining the record of goods and equipment.<\/p>\n\n\n\n \u2022 Clearing the goods from the Nepal Customs office.<\/p>\n\n\n\n